01
What a vehicle record contains
A complete record helps customers choose the right car and helps your team identify it correctly.
- Identity: make, model, year and licence plate.
- Specifications: category, transmission, fuel type, and actual vehicle features.
- Media: clear, current exterior and interior images.
- Price: standard daily price, optional weekly and monthly totals, and refundable security deposit.
- Operations: pickup branch, return branch, and vehicle location.
02
Available and Maintenance status
The Fleet list lets an authorised user switch a vehicle between Available and Maintenance.
- 1Use Available
Choose this only when the vehicle is clean, safe, correctly listed, and ready to be rented.
- 2Use Maintenance
Choose this when the vehicle should be removed from normal rental use while it is inspected, serviced, repaired, or prepared.
- 3Return to Available
After the work is complete, check the vehicle and any upcoming bookings before changing the status back.
Be careful
Fleetify currently uses the vehicle status to show whether it is ready. Do not rely on Fleetify as a replacement for mechanic records, legal inspection documents, insurance records, or a proper service log.
03
Use booking logistics for each trip
- 1At handover
Open the booking's logistics details and record the start mileage and fuel percentage.
- 2At return
Record the end mileage and fuel percentage, then inspect the vehicle.
- 3If there is a problem
Move the vehicle to Maintenance and keep repair evidence in your business's normal maintenance record system.
Good to know
Accurate start and end details make customer questions easier to resolve and make your records more useful.